How to Transcribe Google Meet Recordings for Free

Google Meet is Google’s proprietary online video conferencing platform. It’s got a pretty simple and straightforward user interface and lets multiple people meet with one another remotely. Google Meet works on most web browsers and lets you share your presentations, videos, and desktops with customers, colleagues, and friends.

Recurring team meetings and customer support calls are important for understanding the needs of your clients, making crucial business operation decisions, and closing deals. But as you make more and more calls, it starts getting harder and harder to monitor all the information being transferred.

This is where transcription checks in. Let’s start by finding out what transcription is before we get to everything else.

What is Transcription?

Transcriptions are printed or written versions of dialogues or conversations, appearing as text. Meaning it is basically just converting the speech from audio content into text. Transcribing Google Meet calls can provide you with a paper trail of the meeting, which can be incredibly useful for important calls where you’ll need to generate attendance records, remember the action items and decisions, etc.

When you transcribe your customer support dialogues, sales calls, and internal meetings, you get the chance of having written records of all the conversations, helping make it easier to monitor and review operations as well as make referencing information more straightforward.

For instance, transcribing your calls can help you;

● Document all the decisions made in meetings for future reference

● Identify feature requests and customer pain points from support dialogues

● Train new sales representatives on common objections and best sales call practices

And so on. These are just some of the few things transcription can help you with. But before you can transcribe your Google Meet call, you’ll need to record it first.

How to Record Google Meet Calls

Unfortunately, not everyone can record their calls on Google Meet. One of the requirements you need to meet to record video meetings is that the Google Workspace administrator must grant you recording access and you must be either the co-host, host or a part of the host’s organization.

With that said, there are three specific ways you can record your call on Google Meet:

1. Use Google’s Built-In Recording System

Google’s in-built recording application is available exclusively on the Google Workspace platform, though not for everyone. Meaning company accounts, premium members, and educators are the ones that can use the recording feature.

If you’re on Google Workspace, you can record the call via Google;

● The Google recording feature saves files shared, screen sharing, and the active speaker, but it won’t record captions

● It can record meetings for a max of 8 hours

● It will save the call in the My Drive > Meeting Recording tab

● Google will notify you via email when you’re meeting recording is ready, and then is when you can share it with others.

● You can’t record meetings from the Apple or Android app.

● You can only record if you’re the host.

If you’re not a part of the Google Workspace platform, you won’t have access to this recording feature.

2. Using Conversation Intelligence Software

Most AI-based notetakers or conversation intelligence software can not only transcribe meetings but record them as well. If you want a tool that can only record and transcribe calls on Google Meet, one that stores the recordings of the meetings in a central place, then you may want to consider checking out Fireflies.ai and Otter.ai.

If you want a tool designed to handle sales and customer calls on Google Meet, create snippets and share them with prospects and team members, provide scorecards for easy monitoring of employee performance, and offer call-to-action highlights, then the likes of Chorus. Ai and Gong.ai are what you should look at.

3. Using a Screen Recorder

This is more of a creative hack when it comes to recording calls on Google Meet. There are many paid and free tools you can use to help you record a call on Google Meet, but you need to be careful when using them. Not only can they occupy a lot of your hard drive’s storage space but they can drain the device’s battery pretty fast as well.

Some of the best screen recording tools for this include; Screencast-O-Matic, Icecream Screen Recorder, Movavi Screen Recorder, Kimcy929 Screen Recorder, AZ Screen Recorder, TechSmith Capture, and Record it.

How to Transcribe Your Call via a Third-Party Tool

Now that you have an idea of how to record the meeting, you can now learn how to transcribe it, and the best way to do this for free is by using AI-based technology. This article will be using Notta as an example to show you how to transcribe Google Meet recordings for free.

With that said, there are two specific ways you can use Notta to transcribe your Google Meet recordings. You can either;

● Upload meeting recordings to the AI-Notetaker

● Send a bot to live to transcribe your call

If you want to transcribe a Google Meet call recording, you’ll need to;

● Go to Google Drive, click the Meet Recordings tab, and select the file you’d like to transcribe.

● Go to Notetaker’s dashboard and then click Import Files on the right side.

● Click the Select Documents option to upload files from the device or drag and drop the meeting recordings.

If you want to use a bot to record live calls on Google Meet;

● Go to the dashboard.

● Click the Meeting Details options at the bottom of your Google Meet display screen.

● Next, click the Copy Joining Info option.

● Go back to the dashboard and click the Join Live Meeting option on the right-hand side.

● Paste the copied URL.

● Clicking the Transcribe Now tab will send the bot to automatically join your Google Meet call and transcribe it.

Automating the transcription process can help save a lot of time and free you up to focus on other important tasks.

Reviewing

To enhance your transcription accuracy, you’ll need to select the right transcription language. The speech-to-text conversion will start as soon as you complete the upload. Depending on how big the file size is, it might take a couple of minutes or so. You can only upload files sized 1GB and lower. Most AI tools of this nature can convert 6-hour audio recordings to text in around 6 minutes or so.

Exporting and Sharing

If you want to save your transcripts in PDF, SRT, DOCX, or TXT format, click the Export button. You can also share your transcripts with friends, family, and colleagues online by using a unique link. If there’s something in the content you don’t want to share, select the text blocks you’d like to send and click the Share option to create clips.

Benefits of Using Third-Party AI Tools to Transcribe the Meeting

Some of the reasons why it’s good to transcribe your recordings this way include:

1. Security and Privacy – Most AI-Notetakers comply with security rules and regulations like CCPA, APPI, GDPR, and, of course, SSL. To safeguard your privacy, these AI tools also encrypt information with S3 and AWS RDP services.

2. Online Collaboration – In most team workspaces linked to AI software, all the members typically can add notes, edit transcripts, access all dialogues, and send Bots live transcribe calls on Google Meet.

3. High Accuracy Levels – Most AI Notetakers and conversation intelligence tools are constantly improving their voice recognition accuracy by using high-tech machine learning algorithms. The accuracy of transcriptions for high-quality speech content typically surpasses 95% in most scenarios.

4. Seamless Workflow – When you have an account with AI-based software, usually you can easily log in to the website and mobile simultaneously. Meaning you can automatically synchronize your transcription between your tablets, phones, and desktop device.

5. Multiple Formats – Most AI-based tools of this nature support several different audio formats, including WMV video, AIFF, CAF, and M4A. WAV, MP3 as well as FLV, AVI, RMVB, WMV, MOV, and MP4 video formats. You can also use the tool to transcribe YouTube videos online.

Google Workspace Transcripts

Here’s where you’re going to get a better idea of how to transcribe Google Meet recordings for free. Why? Because you’re going to find out how to leverage the transcripts feature in the Google Workspace platform.

Google Workspace administrators can grant their users permission to save transcripts of their meetings in Google Meet in the form of a Google Docs file. This feature is typically on by default, but it isn’t automatic for all calls. One of the meeting participants needs to initiate the transcription. Meeting transcriptions save to the Google Drive of the meeting organizer and occupy less storage than call recordings.

Make sure you’re using a Google Workspace account that supports transcription. If you’re using a Business Standard account, you can switch off the transcription feature from the Admin Console.

Turning on the Transcripts Feature in Google Meet

If host management isn’t on, any meeting participant from the domain of the host can switch on the feature. However, if host management is active, only the co-host and the host can turn it on

What you’ll need to do to turn Transcripts on is;

● On your device, start or join a call in Google Meet

● Click the Activities option at the bottom right of the screen

● A Transcripts option will appear. Click and then start the transcription.

When the Transcripts feature is on, there’ll be a blue icon display at the top of everyone’s display to notify them transcribing is going on.

If you want to stop the transcription, use the same process above but this time in the end click the Stop Transcription option. However, the transcription process stops automatically once everyone leaves the meeting. Unfortunately, though, you can’t pause the feature. You’ll have to start fresh whenever you stop it.

Finding the Transcripts

After the transcript is complete and has been saved, the meeting administrator, meeting hosts, meeting co-hosts, and the meeting participant who initiated the transcripts feature to get a message via email containing a link to the transcription file.

Meeting administrators can also find the transcription file in the Meet Recordings folder in their Google Drive. They can normally access these files within a couple of hours of the Google Meet call, but it can sometimes take as long as 24 hours.

To find the transcription file, go to your Google Drive and look for the term “transcript,” which is typically included at the end of the file name. If the call is linked with your Google Calendar and it goes on as scheduled, Transcripts will automatically transcribe the meeting.

Editing the Transcript

After everything has been saved, the meeting administrator, meeting hosts, meeting co-hosts, and the meeting participants that turned on the Transcripts feature automatically have permission to edit the file. If the Google Meet call had lower than 200 participants, all of them are allowed to edit the transcription file. Furthermore, anyone that’s allowed to edit can rename, share or move the transcription file similar to how they would to any other Google Docs file.

Why You Should Consider Transcribing Your Meetings

While Google Meet calls and meetings have many benefits, there are a few challenges that come with it. Some participants might end up daydreaming during the meeting while others might end up doing other work instead of focusing on the call.

Transcription can help you overcome these issues and help make all your meetings on Google Meet more effective. Here are some of the reasons why you should consider transcribing your Google Meet recordings and meetings.

1. Increase Reach

These days, most businesses typically operate in a tiny, interconnected realm, with no boundaries. Entities don’t need to hire staff from the country they're located in anymore and, in the same light, don’t have to do business with local players as well.

However, with all this freedom and flexibility comes the issue of cultural differences, language barriers, and different time zones, which makes it harder for organizations to facilitate business operation communications.

Transcribing your Google Meet recordings and meetings can help promote asynchronous communication between managers, staff, and clients in different time zones. It allows you to send accurate, post-meeting transcripts to meeting participants even if they can’t attend.

2. Improves Inclusion and Accessibility

As informative and essential as most Google Meet calls tend to be, they usually overlook the issues of individuals with auditory sensory problems. When you transcribe your meetings, you ensure people who can’t hear properly can still participate.

However, it isn’t all about the participants who’ve got hearing issues. Meeting participants can also miss out on important information because of an unstable internet connection or excess background noises. Transcripts help remedy this problem.

Additionally, for individuals who understand things better when they read compared to when they hear them, multitaskers, and those who are prone to zoning out, it offers valuable meeting information on demand.

3. Enhances SEO

Search engine bots can’t index audio files, which simply means Google can’t “listen,” so to speak, to that kind of content and rank it. Right now, search engine platforms can only pick up keywords in written content. So, having transcription files makes it easier for Google, Bing, and the like to find your audio content and rank it. It helps you easily extract keyword-rich content that can help make the audio file searchable.

Besides being great for referencing in-house, Google Meet recordings can also be used to develop effective backlink strategies to help promote content and increase site rankings. And when you have enhanced SEO and better site rankings, you have a chance to increase your reach and even boost lead generation.

4. Decreases Chances of Miscommunication

Having too many meeting attendants in a Google Meet call take half-baked transcriptions and notes is similar to having too many cooks in the kitchen. They’re bound to spoil the broth. Transcribing meetings can result in better comprehension overall, but not when the transcriptions don’t make sense.

Most meeting attendees make notes based on their own individual understanding and integrations. Manual transcription can result in distortion and misinterpretation of meeting facts. This is both distasteful and dangerous, especially when some of the meeting attendees are customers/clients and third parties.

Using Google Meet Transcripts or conversation intelligence tools will provide a central source of information for all meeting participants, reducing the chances of probable misinterpretation and miscommunication. These technologies transcribe verbatim and don’t have biased views and opinions.

5. Ensures Legal Compliance

Some companies are legally obligated to record their video conference meetings and offer transcripts, depending on the industry. The legal and financial sectors are often prone to this. However, even though you might not be required to transcribe your meetings, making Google Meet call recordings for future reference adds a solid layer of legal protection.

By incorporating transcription into your Google Meet calls you’ll make it easier for both financial and legal professionals to skim through hours of dialogue and remove the chances of mistakes that come with manual transcription.

This gets even more important when interviewees, third-party agencies, customers, and even staffers claim verbal contracts and there’s a need for proof of whether the contract was actually made or not. For instance, a client claims one of the managers or salespeople committed to a deal for a certain amount. Now the customer is claiming a verbal contract violation even though you’re not really sure if that said agreement was ever made.

6. Quick Searches of Content

Google Meet calls are a great way of brainstorming and sharing ideas, meeting upper management and customers as well as training team members. However, it’s common for meeting attendees to leave meetings not remembering anything that was said or discussed.

On the other hand, listening to a whole recording just to get some specific information can sometimes prove frustrating and time-consuming. Fortunately, transcription tools can find this information in a few minutes. Users can search for specific phrases or keywords in the transcription file or use speaker labels to filter information.

Alternatively, you can also use timestamps and track specific keywords to find action tasks and items. This helps make sure you never overlook important information.

7. Enhances Transparency

Over 60% of all customers and clients feel brand transparency is an important factor to consider before signing any agreement. So, when you have call recordings and transcriptions, you can provide your customers and prospects with meeting recaps to make them feel confident and valued in the products and services you offer.

In the same breath, you have Google Meet calls with board members, staffers, and other shareholders, post-meeting transcripts will help facilitate a level of both trust and transparency. And, as you probably know, transparency and compliance go hand-in-hand. Everyone wins.

8. Repurposing of Content

Google Meet calls are storehouses of data and can provide golden nuggets of crucial information that you can reuse. For instance, having a product team meeting will give you a chance to understand the product better.

But, this information is usually not available to other employees and customers. Whether the info is for private or public use, organizations should take advantage of all the things they can do with meeting transcripts. Transcribing your Google Meet calls allows you to archive information for future referencing. It makes things easier for management, staffers, customers, and the organization as a whole.

Conclusion

Hopefully, now when someone asks you how to transcribe Google Meet recordings for free you’ll have an idea of what to do. As you can see, it’s not as hard as most people tend to think. The Google Workspace Transcripts application is available on a laptop and computer. Sadly, though, only the English language produces accurate transcriptions.

Lastly, transcription files are saved in the Google Drive of the meeting administrator and meeting host for three months. If you want to keep meeting transcription files longer, you’ll need to transfer the transcripts to another folder in Google Drive.

Also, transcription files only have what was spoken during the call and not what was said in the chat box. So, you’ll need to record the meeting if you want to get a transcription of the chats.

How to Transcribe Google Meet Recordings for Free

How to Transcribe Google Meet Recordings for Free

What is Transcription?

How to Record Google Meet Calls

1. Use Google’s Built-In Recording System

2. Using Conversation Intelligence Software

3. Using a Screen Recorder

How to Transcribe Your Call via a Third-Party Tool

Reviewing

Exporting and Sharing

Benefits of Using Third-Party AI Tools to Transcribe the Meeting

Google Workspace Transcripts

Turning on the Transcripts Feature in Google Meet

Finding the Transcripts

Editing the Transcript

Why You Should Consider Transcribing Your Meetings

1. Increase Reach

2. Improves Inclusion and Accessibility

3. Enhances SEO

4. Decreases Chances of Miscommunication

5. Ensures Legal Compliance

6. Quick Searches of Content

7. Enhances Transparency

8. Repurposing of Content

Conclusion

Post a Comment

Biểu mẫu liên hệ